Attract students, enroll them, manage them, collect payments and talk to families from one place, with an AI agent that does the repetitive work.
Works alongside the tools your academy already uses
Inquiries arrive by WhatsApp and Instagram, enrollments on paper, receipts in a spreadsheet and attendance in the teacher's notebook. [real figure] out of every 10 inquiries arrive outside front desk hours. That is how students are lost before the first class and unpaid fees are found too late.
A family writes on a Sunday night and nobody replies until Tuesday. By then they have found another academy.
Notices, absences and payments get mixed up on the teacher's personal phone, with no history and no control for the academy.
Batches, returned receipts and reminders wait for someone to have a free afternoon.
Every inquiry enters the same funnel, wherever it comes from, and families enroll online.
Inquiries from your website, WhatsApp, Instagram and forms enter the CRM on their own. Each lead moves through the stages until they enroll, and if you lose them you know why.
Families enroll from their phone and the student profile is created automatically, with guardians and direct debit.
Website, WhatsApp, Instagram and forms in a single inbox, each inquiry with its own lead profile.
It replies in your website chat and on WhatsApp about courses, schedules and prices, books trial classes and follows up with leads. You approve every important action.
Trial classes, student profiles, groups, schedules and attendance in one place, up to date and paper-free.
Families pick a slot from your website or the chat. Vadour sends the reminders and flags who didn't show up so you can write to them again.
Each student has their guardians linked, their notes, custom fields and their whole history on a single timeline.
Organize groups by course and level, each with its schedule, room and teacher, and see at a glance how many places are left.
The teacher takes attendance on their phone at the start of class. Vadour flags repeated absences and students at risk of dropping out before they leave.
Fees, batches, receipts and invoices go out on their own, and every payment is recorded in the family's profile.
Set up monthly fees, enrollment fees and discounts once. Each month Vadour prepares the SEPA batch, charges by card for those who prefer it and reminds you of pending payments.
Every payment generates its receipt or invoice with your academy's details, including VAT-exempt invoices for teaching. VeriFactu-ready.
Your academy's official channel with families. They see their children's attendance, payments, invoices and messages without depending on personal WhatsApp groups.
Vadour prepares the reminders with the payment link and you approve them before they go out.
Siblings, large families or whichever you use, applied automatically on every receipt.
Drag in the Excel or CSV exports from your current software. The AI recognizes the columns and shows you the result before importing.
You don't have to adapt any file. Vadour recognizes students, families, groups and receipts even if each program calls them something different.
WhatsApp to talk to families. Google Calendar, Google Classroom and Moodle so schedules, groups and students aren't copied by hand.
Enrollments, attendance, dropouts, invoiced versus collected, and which channel brings you students. And if you have a question, ask the agent.
See how much you have invoiced, how much you have really collected and who still owes, by center, course or group.
Each dropout records its reason, so you can see which groups and schedules lose students.
Spot the groups with frequent absences and act before the dropouts arrive.
For schools, Vadour Education offers the admissions CRM and the AI agent. They work alongside the management platform the school already uses, without replacing it.
Every application for a place, from the first inquiry to enrollment, with its stage, source and follow-up.
It answers families at any hour about stages, deadlines and school visits, and leaves each application ready for you to review.
Academic management stays where it is. Vadour looks after families until they enroll.
All plans include the AI agent. Each additional center is charged separately. [provisional price]
Something else on your mind? Write to us.
Export students, families, groups and receipts to Excel or CSV from your current software and drag them into Vadour. The AI recognises the columns, flags anything missing and shows you how everything will look before importing. You do not have to adapt any template.
Student and family data is hosted in the European Union, and each person on your team only sees the areas you assign to them. You decide what each family sees in their portal. Data protection documentation: [real figure].
You pay monthly. Minimum term and cancellation terms: [real figure].
Yes. Each centre has its own groups, rooms, teachers, timetables and payments, and you can see reports for one centre or all of them together. Each additional centre costs extra. [provisional price]
We help you import your data and get started. Support channels, hours and response times: [real figure].
We'll show you how your academy would look in Vadour Education.