All your clinic software in one place, from the first WhatsApp message to the paid invoice, with an AI agent that fills your schedule. No per-appointment commissions, no directories in between and no 12-month contracts.
Get patients from the places where they already look for you
The schedule in one, WhatsApp on the reception phone, quotes in a spreadsheet and invoices somewhere else. And the patients who come through a directory sometimes aren't even fully yours.
Some channels charge for every appointment or list you next to other clinics. A patient who arrives that way costs you more than once.
A WhatsApp at 22:00, an Instagram message or an unanswered form. Nobody knows what happened with each inquiry.
No-shows leave hours unbilled, and quotes with no follow-up end up forgotten in a drawer.
It replies on WhatsApp and in your website chat, books first appointments and changes existing ones. Your clinic approves anything sensitive, and it never gives medical advice.
Treatments, prices, hours and the insurance you accept. The agent answers with your clinic's information and, if there is a slot, books the first visit with the right practitioner.
The agent prepares and your team decides. Deposits, discounts, exceptions to your policy or appointments outside opening hours wait for approval before they are confirmed.
Move or cancel appointments without a phone call and leave the slot open for the waitlist.
For a clinical question or an emergency, it doesn't weigh in: it hands the conversation to your team with all the context.
WhatsApp, your website, Instagram, forms and Google all arrive in the same place. And every potential patient moves through a pipeline that is included in all plans.
Your team sees all inquiries together, knows who is answering each one, and nothing gets lost between phones and emails.
New inquiry, first visit, quote sent, accepted or lost. You see where each person stands and what to do next with them.
One calendar per practitioner, per treatment room and per clinic. Your patients book online, confirm from their phone, and any slot that opens up gets filled again.
Each appointment books a practitioner and a treatment room or room at the same time, so nothing overlaps. Switch the view by person, by room or by clinic.
Patients choose a treatment, a practitioner and a time in three taps. The appointment goes straight into your calendar and their record stays in your database.
Ask for a deposit on high-value visits. The reminder comes with a button to confirm or cancel, and if the patient cancels, the slot is released automatically.
When someone cancels, it notifies the next person who fits that slot and holds the spot for them for a few minutes.
Every missed appointment is logged on the patient's record. You see the rate by practitioner and by treatment, and who to ask for a deposit next time.
One record per patient, adapted to each specialty. Each practitioner sees what is relevant to them and every access is logged.
Dental chart for dental, assessments for physio, treatment logs with clinical photos for aesthetics and session notes for psychology. All in the same file.
Decide what each profile sees. The front desk manages appointments and payments without opening the clinical record.
Who opened each record, when and what they did. A log you can review whenever you need it.
Informed consent templates that patients sign on a tablet or on their phone. No paper to scan and no folders to dig through.
Pick the template and send it before the appointment, or hand over the tablet when the patient arrives. The signed document is saved in the patient's record.
From plan to quote in a minute, with follow-up that doesn't depend on someone remembering to call.
Add the plan's phases and treatments, and Vadour builds the quote with your rates. The patient receives it and accepts it from their phone.
If the patient doesn't respond, they get a reminder after the number of days you choose. If they have questions, it goes to your team. And in the pipeline you see which ones are still open.
Payment by phase starting today. Financing through partners will arrive later.
Sent, accepted and pending, by practitioner and by treatment.
Check-ups, cleanings, maintenance visits and follow-up sessions that remind patients on their own, only those who have agreed to receive them.
Describe what should happen and Vadour builds the flow, with every step editable. The patient gets the reminder with a link to book.
Describe who you want to remind and the segment stays up to date on its own, with every appointment.
See how many reminders were sent and how many ended in an appointment.
Payment links, deposits, invoices and receipts from the same appointment. Ready for VeriFactu and TicketBAI.
The appointment already knows what was done and at what price. Take payment at reception or with a link, and the invoice or receipt comes out with the right VAT.
Send a link by WhatsApp or email and the payment is linked to the appointment and the patient record.
Procedures for insured patients grouped by insurer so you can bill them.
Clinical supplies and retail products in one place, with alerts before they run out.
Link supplies to each treatment and products to the shop. When you close the appointment or the sale, stock is deducted automatically.
Sell cosmetics, whitening kits and aftercare products on your website and in the clinic. Every purchase goes to the same record as their appointments. Only Vadour does this.
Your products with photo, price and stock, in a store with your brand. Patients buy from their phone and pick up at the clinic or get it delivered at home.
The patient record brings together their schedule, their quotes, their payments and what they've bought, in the store or at reception. Your team sees everything before seeing them.
Sell at reception or on your website with the same catalog, the same stock and the same record.
Your practitioner picks the products and the patient buys them from their phone whenever they want.
Ask for a review after every visit and reply to Google reviews with help from AI.
The AI drafts the reply in your clinic's tone, without mentioning the patient's health information. You edit it or publish it.
Very good care and punctuality. The front desk was lovely. Parking was just a bit hard.
AI draftAfter every visit, a message asks all patients for a review in the same way, at just the right time.
Export your data from your current software and upload it. The AI does the rest.
Upload what you export from your current software. The AI recognizes each column and puts patients, appointments and quotes where they belong.
Nombre y apellidos→PatientMovil→PhoneF. próxima cita→AppointmentDoctor→PractitionerPpto. pendiente→QuoteHealth data is a special category under GDPR. Vadour Clinics is designed to handle it with care from day one.
Your clinic is the data controller and Vadour acts as the data processor, with its agreement signed.
Your patients' data is stored on servers located in the European Union.
Data is encrypted in transit and encrypted at rest.
Every time a clinical record is opened, it is logged with the user, date and time.
Marketing communications have their own consent, separate from healthcare, and unsubscribing takes one tap.
Reminders include only the day, time and place of the appointment. Never diagnoses or treatments.
Your website, your Google profile, Instagram, WhatsApp, your forms and your website chat all feed into the same calendar and the same patient record.
Inquiries by channel, first visits, no-show rate, accepted quotes, completed recalls, and revenue by practitioner and by treatment. Ask a question and it answers with your own data.
Each clinic has its own calendar, treatment rooms and team. Patients, reports and campaigns, all together.
Switch clinics with a tap or view the whole group. A patient who visits two of your clinics has a single record.
A simple comparison. Every program is different, so always ask your current provider.
| Traditional clinic software | Vadour Clinics | |
|---|---|---|
| AI agent | Usually not included, or sold separately | Included in all plans, 24/7 on WhatsApp and web chat |
| CRM and patient pipeline | Often in a separate tool or a higher plan | Included in all plans |
| Who owns the patients | Some list you in a directory alongside other clinics | Yours, with no directory in between, and exportable |
| Migration | Usually depends on the provider and takes weeks | Upload your Excel or CSV and the AI sorts it out in minutes |
| Online store | Usually not included | Included and linked to the patient record |
| Lock-in contract | Annual contracts are common | No lock-in contract |
No charge per calendar or per practitioner. WhatsApp at Meta's cost. No lock-in contract. Prices are provisional.
Still have questions? Book a demo and we'll go through your case together.
Yes. Export your patients, appointments and quotes to Excel or CSV and upload them. The AI recognizes the columns, shows you how it will import them before doing so, and merges duplicate patients. Future appointments are placed in your new calendar.
Your clinic is the data controller and Vadour acts as the data processor, with a signed data processing agreement. Data is hosted in the EU and stored encrypted, access to the clinical record is limited by role, and every access is logged. Reminders don't include diagnoses or treatments, and marketing communications have their own consent.
Yes. You can start from templates or upload your own, and the patient signs them on a tablet or on their phone. The signed document is saved in their clinical record.
Prescriptions from Vadour Clinics are coming soon.
No. You pay a monthly fee per clinic and you can cancel whenever you want, taking your data with you.
All your clinics live in a single account, each with its own calendar, treatment rooms and team. Patients and reports can be viewed by clinic or for the whole group. Each extra clinic is billed separately.
During setup we help you configure the calendar, treatments and the import of your data. After that, support via chat and email. [Support hours and channels to be confirmed]
We show you Vadour Clinics with your practitioners, your treatments and your data.